Job Description

Job Requisition ID: 48854

Position Title: Office Coordinator-Division of Criminal Investigation/Zone 5 Special Operations Command
Closing Date: 08/18/2025
​Agency:  Illinois State Police
Class Title: OFFICE COORDINATOR - 30025 
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated Starting Salary $4,128 Monthly: Full Range: $4,128-$5,450 Monthly
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME
Merit Comp Code:  

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home.  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Provides secretarial and specialized office support functions for the Division of Criminal Investigation; Composes and types routine correspondence and responds to inquiries requiring general knowledge of program operations; types a variety of reports or other information from handwritten, hard copy pre-recorded or voice dictation, or computer-oriented medium. Provides information or assistance to the general public and Departmental personnel. Applies general knowledge of Departmental operations, rules, and regulation in explaining or clarifying rules, processes, procedures, or services available. Develops and maintains current/closed investigative case file archives. Answers correspondence from investigative agencies, state’s attorneys, etc., requiring knowledge of sensitive investigative material. Maintains updates and distributes district personnel roster. Prepares district informational bulletins and related publications.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Provides secretarial and specialized office support functions to the Zone 5 Pontiac Lieutenant and agents.
• Utilizes word and data processing programs to prepare, merge, route, and store files.
• Correlates investigative, statistical, timekeeping, and budgetary reports and ensures completeness and accuracy of highly confidential material.
• Responsible for inventory, requisition and distribution of office supplies, forms and janitorial supplies for the Zone 5 Pontiac office.
• Maintains and updates Zone 5 agents training record.
• Performs other duties as required or assigned which are reasonably within the scope of the duties of enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

Preferred Qualifications

• Prefers two (2) years of experience of office practices, procedures, and programs.
• Prefers two (2) years of experience of composition, grammar, spelling and punctuation.
• Prefers two (2) years of experience of basic mathematics.
• Prefers two (2) years of experience working with various office programs including Microsoft Office applications.
• Prefers one (1) year professional experience following oral or written instructions.
• Prefers one (1) year professional experience operating commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to accurately type 30 words per minute.

Conditions Of Employment

• Successfully pass background check.
• Successfully pass drug screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

  Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 800 S Old Airport Rd, Pontiac, Illinois, 61764-9688
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group:  Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so. 
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 
• Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

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