Job Description

Position Summary

The Contract Administrator will analyze and report on Division’s profitability and progress while overseeing work orders entered into our ERP system from start to finish, manage customer invoicing, track all time and materials to each contract, assist multiple departments with reporting, and manage vendor PO’s and payables.

 

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Data analysis and revenue recognition of operational activities
• Assist in financial reporting and budget preparation

· Fixed Asset management – maintaining accounting records, ensuring the proper protection of fixed asset purchases and disposals, and obtaining proper registration from the DMV

• Report creation, implementation, and user support
• Accounts Payable – Manage the accounts payable process to include entering payables into QuickBooks, processing weekly check run, and vendor communication
• Accounts Receivable - Manage the accounts receivable process to include processing customer invoices, applying customer payments, reporting on and collecting of open A/R
• Prepare, review, and ensure accuracy and routing of all work orders to include tracking labor hours, processing change orders, vendor POs and payables
• Assist production and operations with purchasing, scheduling, job closeout, customer service and miscellaneous projects as needed
• Responsible for additional projects and tasks requested by the CEO or management
• Reconciliations

Required Qualifications (Knowledge, Skills, and Abilities)

· 2+ years’ experience in a small business accounting role specifically in handling all A/P, A/R

· Detail oriented and results focused with exceptional organizational ability

· Proficient knowledge of Microsoft Office

· Proven interpersonal and customer service skills

· Problem solving abilities and a “can do” work ethic

· Excellent time management skills and the ability to manage multiple deadlines while demonstrating a strong sense of urgency

· Experience using QuickBooks and Aspire is a plus

· Construction or Landscape Design Industry experience is a plus

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